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Finding Quality Online Virtual Assistants


Now here’s a popular question which demands an answer with great frequency: Where do you find quality online virtual assistants or quality virtual assistant team members? Quite frankly, the quality of online virtual assistants you need will be dependent upon your needs. Therefore the first thing you should consider before you even hire an online virtual assistant or team is, what are your needs. Perhaps the suggestions below could be useful in helping you to decide.

What are your Virtual Assistant Needs?

Bearing in mind the needs of your business, your business acumen and your personal needs, do you want to:

  • Create or Curate a blog?
  • Schedule from social media posts?
  • Create content for posts?

Or perhaps you need someone to:

  • Draft a proposal?
  • Take care of your busy work?
  • Perform data entry?
  • Do graphic designs?
  • Answer your phone?
  • Represent your business at a press conference?

In each of the above-suggested cases, the culture of your location would also play an important role in making such a decision. For example, you may need someone to assist with a press release. In such a case, someone who is native to your location would be the most suitable option. They would be able to easily fulfill that particular need. There would be no language barrier, for example, to complicate the message your business would aim to convey.

Additionally, there will be ‘impossible’ tasks which you will need to accomplish. However, they only seem impossible due to whatever limitation of, skill, ability, experience or interest. Therefore, you also need to consider the character and skill level of the individual. The online virtual assistant assigned needs to be equipped to assist you in achieving your goals for your business.

But how do you go about finding the virtual assistance which is right for you? Your selection process must be a careful one. Below are three types of online virtual assistants. You need to decide which one would best suit your needs.

Types of Online Virtual Assistants

There are three types of online virtual assistants:

The Freelancer


Perhaps you have a task which will not be recurring – you need a website built, a logo designed etc. If you hire a freelance personal assistant, then you have the options. You can shop for the best price based on what it is you wish to accomplish.

However, freelance personal assistants are actively seeking their fortune. Therefore they’re not obligated to work for you. Consequently, the freelance personal assistants are often looking out for the next big buck. As such, they can easily set your business aside in the event of a higher paying opportunity.

Therefore, ensure you utilize trusted freelance personal assistants. Also, avoid paying your total fee before your freelance personal assistant is complete with the project. Additionally, set milestones. They can set the pace towards actually completing your task while keeping you on a budget.

The Dedicated Online Virtual Assistant

This individual reports directly to you or works for an agency, but reports directly to you. That is the most common thought when one considers having an online virtual assistant. But such assistance could also be achieved on a contract basis, like an OBM (Online Business Manager). In so doing, you could source that person directly or utilize a third party agency.  

However, you must also bear in mind that this person is limited by their skill and understanding. Therefore, you would have to be willing to exercise patience and the necessary guidance. Your online virtual assistant must get familiar with your process requirements to produce worthwhile results.

Also, you must ensure that you have a plan and a course of action which you would like your online virtual assistant to follow. That way, when that person runs out of work to do, you still have work which they can take on intermittently. Otherwise, you will have an online virtual assistant who has no work to do.

The Virtual Team of Assistants

In this case, you have a pool of talented individuals. They may work for a company where they utilize their skills to provide you, the customer, with the assistance you need. You may be charged at an hourly rate or purchase a monthly retainer. Regardless the charge, you have the opportunity to utilize the talents and abilities of different team members.

The advantage in such a case is that you have a team of people behind you. They shall provide the assistance you need utilizing their individual talents. There are numerous agencies out there who offer this service, including VA Staffer.

However, the cost associated with such a team would surpass that of a dedicated virtual assistant. For example, each task you which you need accomplished would fall beneath specific categories. Each area of specialization incurs its own special rate. Also, the amount of time spent completing various tasks may be rather costly.

For more information on hiring online virtual assistants and outsourcing, Contact Us today!


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

How a VA can help you build, optimize, and share your WordPress website?

Build, Optimize, and share your WordPress website

Whether you’ve been in business for 5 or 50 years, you know how essential it is to have a beautifully designed and functional website for your product or service.

A website functions as a virtual front door to your business. Done correctly, it allows people to locate you, buy from you, and contact you directly if they have any questions about who you are or what you do.

The question is, how much time should you as a business owner spend on building, adding content, optimizing, and sharing your website? Wouldn’t it be much wiser and efficient to spend that time focusing on running your business and doing what you know best?

That’s where a VA (Virtual Assistant) comes in. A Virtual Assistant can help you build, add, optimize, and share your WordPress website so that you’ll be found all over the world. Here’s how.

Step 1: Build your WordPress Site

Begin by going to WordPress and signing up for a business account. While more expensive than other personal monthly plans, having a business account allows you to drop that pesky .wordpress.com domain and customize your own instead, which will be essential to your SEO in the future.

WordPress is a great, easily customizable platform that takes most of the guesswork out of creating a new website from scratch. You have complete control over the site and it is easy to update and grow along with your business. Not only that, but most themes are already mobile-responsive, a key feature if you are planning on capturing the 60 percent of people who buy goods or look up services on their phone.

Step 2: Add content in the form of videos, images and blogs

“Content is king” has been the mantra for the Internet ever since Bill Gates first coined the phrase in 1996. Once you have your domain chosen, paid for and set up, you’ll need to populate it with relevant, interesting, polished content.

Working with a VA will allow you to create multiple landing pages for your website, making sure that navigation and transition between pages is smooth and quick. Once your landing pages are set up, you can begin posting content. Brainstorm with your VA to come up with a weekly or monthly content schedule. That can mean posting daily video vlogs from your healthy living YouTube channel, or writing blog posts about the interesting history behind your local establishment.

Step 3: Optimize your WordPress website

Not a web design expert? No worries. One of the great things about using WordPress is that it is easy to customize using downloadable plugins and themes. However, the downside to using these is that they can slow down your site or even cause the site to crash if used incorrectly. Our WordPress Virtual Assistant team has the experience and knowledge of which tools to use so that your site can be optimized for speed and functionality. Utilizing a VA for WordPress optimization saves you the headache of the constant “guess and check” coding method.  

Step 4: Share your website with social media

Social media is now the No. 1 driver of web-based referral traffic. Thus, it’s essential to have a constant, creative presence on social media that has a purpose. Work with your VA to decide how you want to use social media — is it to drive traffic to your website? Sell your product directly to viewers? — and come up with a plan for what kind of content to post when. That is where your VA can provide even more value by working with you on graphics and branded design content, thus developing your image for your website and social media.

For more information on how a VA can help you build, optimize and share your WordPress website, contact us today.


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Virtual Assistant Packages

Virtual Assistant Packages

A Virtual Assistant is ideal for completing those recurring, time-consuming tasks. We’ve compared some popular Virtual Assistant Packages to help make an easy decision. The reason why we start a business is to make money. As an entrepreneur or a small business owner saving time and money is a must. You want to ensure that you’re getting the most bang for your buck. Virtual Assistant Packages are either hourly, using a retainer or bulk pricing per project. While you explore virtual assistant companies or hiring a single virtual assistant, ensure it supports your goals and your budget.

Our Virtual Assistant Pricing is flexible and like a marketing agency, we have a low-cost monthly retainer. It is proven to be effective for our clients and our company. Most of our clients have multiple tasks that need to be accomplished. With a pooled team you are able to budget and prioritise your work.

Virtual Assistant Packages | Competitive Analysis of Top 3 Virtual Assistant Companies.

Listed below is a Competitive Analysis of the top three (3) Virtual Assistant companies with features and packages.

123 Employee / Virtual Assistant Packages (USD)

Silver Plan
Gold Plan
40 hours /month
($497 Monthly)
80 hours /mo

($797 Monthly)

160 hours /month

($1287 Monthly)

$12.43 /hr
$10.00 /hr

123 Employee | Notes:

  1. Hours must be used each month, unused hours do not rollover to the following month.
  2. Only dedicated virtual assistants, not team based, tasks depend on the skill level of the virtual assistant.
  3. Month-to-month contract
  4. $250 Setup Fee
  5. Very aggressive sales tactics, I recommend you call them and find out – feels like a time-share presentation.

Worldwide 101 / Virtual Assistant Packages (£)

10 hour Plan 20 hour Plan 30 Hour Plan 40 Hour Plan
£310 + vat ($450 USD+ Tax)
£ $620 + vat


£910 + vat($900 USD+ Tax)
£1190 + vat ($1730 USD  + Tax)

Worldwide 101 | Notes:

  1. Unused hours do not rollover to the following month.
  2. Virtual Assistants use Project Management Tool of your choice.
  3. Get one Virtual Assistant or a small team according to your needs.
  4. A backup is assigned in case of your Virtual Assistant is sick, on vacation etc.


VA Staffer / Virtual Assistant Packages (USD)

Data Entry / Lead Generation Administrative Assistant Web Design / Graphic Design / Voice Support
$7.00 per hour $8.00 per hour $10.00 per hour
Minimum Retainer $250 monthly based on assistance needed
Exclusive Membership Service Setup @ $1,500.00 one time fee

VA Staffer | Notes:

  1. Our package structure is determined by the level of work required. Retainers are flexible and is based on your needs. Allows you to set a budget which delivers results.
  2. We have our own Project Management Tool that is used to manage clients projects.
  3. Our entire team is available at your disposal.
  4. Can do a wide variety of Virtual Assistant Services since you’ll have access to the whole team.
  5. Hours expire in 60 days
  6. We personally cross train our agents so someone is available to step in and provide the same quality if your Virtual Assistant is sick, away etc.
  7. Dedicated Project Coordinator to assign tasks to VAs and oversee projects.
  8. American Support and Consultation – Available by email, phone, skype and now our NEW Chat Live service to ensure you get the support you need.

Having an Independent Virtual Assistant or a Single Dedicated Virtual Assistant allows you to have one task completed at a time. VA Staffer virtual assistants operate as a team, with specific skill sets and specializations. Thus you can get a wider scope of work done at ease. While your website is being updated, have some research done, social media posts created, appointments scheduled and some follow up calls made. Having our team at your exposure allows you to take full advantage of those opportunities you’ve been delaying. We can always add more Virtual Assistants to your projects to get work done faster and meet your deadlines. You can check our Nick Loper’s (from Virtual Assistant Assistant) VA Staffer Review here.

Virtual Assistant Packages eliminates the following expenses:

  • Holiday / Sick pay
  • Maternity / paternity leave
  • National Insurance and tax sorted for you
  • Petrol and mileage
  • All your equipment including desk, stationery, phone storage space etc
  • Utilities including broadband, phone lines, water, heating, electricity and rent
  • Free coffee and tea
  • In-House Training and network meetings / Facilities

Talk about saving you money. When you eliminate the cost listed above, you can appreciate the value of our Virtual Assistant Packages. Our Virtual Assistant Team offers you reliability and consistency – and most of all accountability. We determine what your goals are and make a strategic plan on how to go about achieving them.

Virtual Assistant Apps

We all try to find ways to get the job done faster. As Entrepreneurs and small business owners, we are deeply reliant on new technology that keep us in sync and makes work easier. Using effective Virtual Assistant Apps can help get the job done.

Listed below are three (3) Virtual Assistant Apps that can provide assistance to entrepreneurs, small business owners and Virtual Assistants to work faster and smarter.

Easilydo.com Virtual Assistant App | Features & Pricing 

Easilydo has a free version as well as a paid version option based on the level of support needed. Prices range from $4.99 to $25.00 monthly to support personal and business clientele. Here are some features offered:

  • Sync your calendar to get reminder of appointments and meetings
  • Set up email alerts (urgent emails, upcoming bill payments etc)
  • Merges contacts from an unlimited number of sources
  • Keep track of reservations  (flight, hotel, car rental, itinerary etc)
  • Keep your contact list updated
  • Sync social media accounts

Twentyfour.me Virtual Assistant App | Features & Pricing 

This is a free app. Here are some of the features offered:

  • Calendar management – set up tasks, events, smart notes with videos and images, reminders etc
  • Create a to-do-list to keep track of daily duties
  • Sync with outlook
  • Micro gifting – add birthdays, anniversaries, congratulations and other special events. You will get a reminder and can choose to send a gift from the gift store
  • Set up notifications – reminders, incoming tasks, meeting invitations and alerts
  • Bill payments – get notifications when bills are due and make payments
  • Voice scheduling – speak out task and get it added automatically. No need for typing.

Quip.com Virtual Assistant App | Features & Pricing 

Quip has a free version as well as a paid version option based on the level of support needed. Prices range from $10 to $40.00 monthly to support personal and business clientele. Here are some features offered:

  • Smart inbox – allows you to manage documents in real time
  • Commenting – leave comment on any document
  • Personal Chat – allows you to instant message members of your team
  • Create and Manage content – team members can write, edit and discuss any documents ( spreadsheets, checklist etc)
  • Connect and sync quip with all devices
  • Import and export files
  • Integrate tools into quip – sync with dropbox, zendesk, salesforce, twitter, etc
  • Smart notifications – keeps you updated

We have a ton more Virtual Assistant Software we’ve used for ourselves and our clients on our Virtual Assistant Software blog here.

International Virtual Assistant Packages

International Virtual Assistants are individuals who provide administrative, managerial and personal services to clients. As the level of education increases worldwide and the access to faster speed internet, it’s opened up new possibilities for them to create revenue unheard of by working for international companies.

Most of the advantages of our International Virtual Assistant team is that we function in multiple time zones. We support Americas, UK, Australia and more. The Virtual Assistant industry started out as a part-time for stay at home moms.

Now the industry has exploded.  It has become a global phenomenon. The global intelligent virtual assistant market, valued at US$ 579.7 Mn in 2014, is expected to witness growth at a Compounded Annual Growth Rate (CAGR) of 31.8% during the period from 2015 to 2022.

An International Virtual Assistant can easily substitute for hiring someone for your office providing you with exceptional service. Because of the cost of living, economical structure and currency exchange rates, you find that it is quite cheaper to hire an International Virtual Assistant to suit your needs. As a client you can outsource tasks that are recurring and time consuming.

This will allow you to focus on growing and expanding your business as well as investing in new ventures. An International Virtual Assistant is an entrepreneur who can work anywhere in the world. They connect with your clients to ensure the job gets done. They tailor themselves to suit your every needs and provide constant support to your customers. You will create a personal extension of yourself.

You’re not a robot. Stop behaving like one. Work smarter not harder. Choose from a variety of Virtual Assistant Packages to get the job done. Increase your productivity and authority by focusing on what is important – we can handle the rest.


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Real Estate Virtual Assistant (REVA)

 Real Estate Virtual Assistant (REVA) is the right choice for you to streamline your tasks and grow your real estate business. As a business owner, it is very important to determine “what your time is worth” – whether you can afford to spend hours in non-core, routine tasks or is it more important to spend time with your clients to grow your business? It goes without saying that you have to delegate your tasks so that you can focus more on core business operations that inevitably drive more revenues.

Advantages of Hiring a Real Estate Virtual Assistant:

In today’s competitive environment, real estate agents feel the time crunch, busy dealing with clients and selling more properties. No wonder, they have turned to outsourcing a major part of their administrative work to professional virtual assistants. They have vast experience in handling diverse administrative operations of the business, right from taking care of bulk paperwork, feeding information into the MLS, contract-to-close duties, and much more. Thus, they enable you to focus on more important and core business areas, improving overall productivity that can be leveraged in growing your operations and handling more clients effectively. Our team can manage your real estate assistant software so you can focus on closing deals.

Common Tasks for a Real Estate Virtual Assistant:

Here is just a glimpse of how Real Estate Virtual Assistants can help you grow your business:

  • Handling bulk paperwork and document creation
  • Listing real estate properties on different platforms such as newspapers, Internet, Yellow Pages, Craigslist, etc.
  • Sending emails to clients and getting their feedback
  • Contact management – It is an integral part of the real estate business. A Real Estate Virtual Assistant is the best choice to manage your contacts and build strong relations
  • Creating and implementing effective action plans for your real estate business
  • Feeding accurate and up-to-date information on MLS
  • Social media management for creating a competitive edge. They will help you in building a strong and engaging social profile to attract business
  • Copywriting services such as blog posts, sales letter, articles, newsletter, direct mail, web pages, and much more
  • Increased time and productivity – By delegating administrative, non-core operations to a competent Real Estate Virtual Assistant you have more time to spend with your valuable clients.
  • Increased profits – Have Real Estate Virtual Assistants handle your essential, yet repetitive tasks. Gaining your time back will allow you to focus on what drives the business – your clients!
  • A Real Estate Virtual Assistant can manage your real estate assistant software and offload your time consuming work.

Real Estate Assistant Software

It goes without saying that a Real Estate Virtual Assistant has become imperative to improve the productivity of many businesses. Real Estate is a very competitive market and it can seem at times that there are not enough hours in the day. This is true, and help us regain your time so you can focus on your clients.


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Hire a Virtual Assistant

Your Business Needs One

Do you have too much work but not enough time or money to hire a full-time employee? There’s a solution, freeing up your valuable time by delegating work to a dedicated and competent virtual assistant. Hire a virtual assistant (VA) who that is intelligent, punctual, and most important – reliable. VA Staffer can supply you with a VA to complete all your monotonous work tasks, giving you time to devote to growing your business and spending time with your clients. Hiring an affordable virtual assistant through VA Staffer will give you time to grow your company into a successful business venture.

Reasons to Hire a Virtual Assistant:

While time consuming work tasks such as social media updates, bookkeeping and data entry can be draining, they’re still important tasks that help with the running of a successful business. It’s just that you don’t have time for any of that.

Likely the main reason you have not hired an assistant yet is due to cost. Often a quality personal assistant can run from $15 to $45 per hour, if we factor in benefits, taxes, office rental, and insurance. Plus, a commitment is required. It’s really hard to find someone only willing to work a few hours a week and the scheduling can be a nightmare, as they need to earn a living elsewhere. That’s why you should hire a virtual assistant.

Free One Hour Business Consultation to learn more about your business and how best to utilize a Virtual Assistant. This US-based company is improving the lives of highly educated and English speaking employees living in the Philippines. After filling out a short profile, you’ll be matched with the best assistant for your business needs. Need someone to handle those monotonous mounds of paperwork and bookkeeping? Simple, hire a VA! Need someone to make a Powerpoint presentation? They can do that too.

Let your virtual assistant handle your marketing and booking of appointments for you. The next day, your schedule will be set and all you have to do is attend your meetings and handle the aspects of your business that really matter.

Our Top quality virtual assistants are tested for a variety of skill sets. You’ll be matched with the best fit to your own style of running a business.

Let your VA handle your Excel worksheet tasks, or typing or data entry. Perhaps you need some desktop publishing done? There’s an assistant for that too. Just imagine, all your routine tasks will be completed on time. Your desk has never looked tidier!

An affordable assistant can be hired for only as low as $8 dollars an hour. You’d be hard pressed to find someone on your own with these skill-sets at this salary in the USA or Western Europe. The Philippines has a lower cost of living, so hundreds of knowledgeable and skillful assistants are absolutely thrilled to have such a great opportunity to work for you – their virtual boss. Hiring an offshore employee is the best option, and helps out the families there too. The average wage of a college graduate in the Philippines is around $2 dollars an hour, with this opportunity you are able to provide them with a greater quality of life, and a way to live a life they deserve!

You also save yourself the hassles of handling payroll, taxes and benefits. VA Staffer will take care of that on for you.

Simply fill out the information about your business needs at our Contact Us Page here. There’s no obligation and the website has a strict privacy and anti-spamming policy. There’s also a toll free number you can call at any time for help.

Hire a personal assistant today! If it’s something that can done on the computer, chances are that a VA Personal Assistant can handle the work for you. When you’re able to make it to dinner with your family, you’ll know you made the right choice!


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!