7 Virtual Assistant Productivity Hacks 

October 28, 2014

By  Jeff J Hunter

7 Virtual Assistant Productivity Hacks

You are the core of your business. You are the founder and you are the heart.

As such, you will most likely drown in so many tasks that you’ll either burn out by trying to do everything, or you won’t be doing anything at all.

Here’s the number one productivity hack for all business founders though:

You don’t have to do everything yourself!

Better yet: You SHOULD NOT be doing everything yourself.

Gell B

SEO Content Writer

Gell is a 4 year virtual assistant who lives to write, blogs with passion, and loves to learn new things. She is an avid fantasy fiction reader and has 5 dogs keeping her company. She also has her own blog which she uses to help her fellow Filipinos succeed online.

There are 3 simple reasons for this:

  1. There are some tasks that you may not like doing because you don’t know exactly how to do them.
  2. There are some tasks that you may not like doing because they are time consuming.
  3. There are some tasks that you may not like doing because they are repetitive.

Simply put, as the founder of your business, your time is valuable and limited. You have to choose what to tasks are more important so you can focus on them.

And what about the other tasks, you ask? Cal Newport is one of those who understands how important it is to get things done by setting a schedule and stick to it.

Delegate. Hire a Virtual Assistant. Behold 7 Virtual Assistant Productivity Hacks

#1: The Social Hack

For almost any kind of business nowadays, social media is a way to reach more customers, build your audience, and market your product.

But maintaining your social media accounts ends up being very time consuming because you can easily get distracted, or it may end up very repetitive and boring to a point where you don’t want to do it anymore.

Hiring a VA with social media marketing skills would take this task off of your plate. They can spend about an hour to a couple of hours a day managing and keeping your social media accounts up to date.

#2 The Email Hack

Your inbox can easily suck you in and waste your time without you even noticing.

For most people, they check their inbox first thing in the morning, and when they finally finish going through all their emails, they’ll notice that two hours has already passed.

That’s two hours that could have been spent elsewhere.

When you have a VA, you can share your password with them using a tool like Lastpass, and have them sift through your email before you do.

They will act as a gatekeeper in this capacity.

You can provide a template for your VA to use as response for generic or common emails. Your VA can also delete the spam and unimportant emails.

This way, when you get into your inbox, only the more important emails are left, and you’ll be in and out in no time.

#3 The Leads Hack

Lead generation is important, but it gets repetitive, and usually is time consuming as well.

What you can do is create an SOP for generating leads – a set of qualifying questions, a set of protocols and procedures to follow, etc. Then get a VA to generate your leads for you.

In doing this, you ensure that when it’s your turn to talk to the leads, they are mostly warm and hot leads already.

No more cold calling. No more pre-qualifying.

Your VA can screen your prospects and forward to you those that are already qualified to be your clients/customers.

#4 The Voice Hack

Being at the beck and call of your customers is important. This shows them that you are taking care of them and that you want to help.

But you can’t do this efficiently all by yourself, simply because you have other things to attend to.

A customer service representative can help you out with this.

This also applies for any type of voice calling or email handling.

Your VA can be your voice. He/she can handle the more generic calls and only forward to you the calls that are extremely urgent and really need your personal attention.

#5 The Content Hack

Nowadays, whatever business you’re running, you most probably need a website. And a website needs content.

If you’re natural born writer, and if you have the time to write, then good.

But if not, then a VA with writing skills can write the content for you.

After the initial content of your website, your VA can post a couple of times a week on your blog to keep your website updated.

#6 The Tech Hack

Some people are good with tech. Some are just not.

If you’re not, it’s fine. You don’t have to be good at tech because really, it’s so easy to be stuck fiddling with settings and design and all that stuff.

You can just hire a VA with tech skills to do this for you.

Just let him/her know what you want your website to look like and what functionalities you want it to have.

#7 The To Do Hack

Okay, now that you have all these tasks to delegate to your VA, you also have to know that delegating can be hacked to make your VA more productive.

It’s simple: Just make sure that the tasks you provide you VA are as detailed as possible.

Give them an overview of the general thing that you want them to do, like “Write Content.”

Then give more detailed sub tasks, like “1 post for topic#1. Post to WordPress. Share on social media.”

This will give your VA a clear cut view of what they need to do so they can execute their job faster and more efficiently.

I hope you’ve gotten some great ideas from our 7 Virtual Assistant Productivity Hacks on how to get you moving!


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Digital Marketing Strategist with background in Information Technology, Project Management, and Business Process Outsourcing. An expert in content marketing, search engine optimization (SEO), and dependent on Virtual Assistants to survive.

As the founder of VA Staffer, he has built a company with over 150+ virtual assistants, specializing in executive assistants and remote teams. Jeff's a master at leveraging AI and human capital to build things fast (and smart). He's a contributor to top business publications such as Entrepreneur and Forbes, and he has been featured on major news networks including ABC and CBS.

Jeff J Hunter

Related Posts

May 24, 2024

May 23, 2024

May 22, 2024

May 22, 2024

Download Your PDF Guide: Top 10 Virtual Assistant Tasks

Reduce overhead, increase productivity & save time.

You can do it all, but you don’t have to do it all yourself!