Virtual Project Manager

4 Reasons Why Your Virtual Team Needs A Virtual Project Manager 

July 11, 2018

By  Jeff J Hunter

You got your awesome virtual team but your business just keeps on growing!

That’s good news, alright. But you also have upcoming big projects for your business. An online course launch, maybe?

How about new customers who are excited to work with you or use your product?

Oh, don’t forget that exciting product launch!

If you’re a business owner who is scaling your business, it is but reasonable that you start juggling many things. If you have other things to work on in your business, but you need to get some big projects done, you would need more than 24 hours a day to get your hands on everything.

So many things to do! Good thing you got a virtual team that’s ready to make things happen for your business.

Getting many things done in less time is not a business owner’s curse. If you already have a virtual team with you, you have taken one step in duplicating yourself. Your team should be able to do many things in less time compared to if you did it all yourself.


Yet there is one more essential part of the team that you might be missing.

You might still be missing a core essential to your virtual team. This person could help you get your business and your virtual team on autopilot.


Who is the core essence of a virtual team? I am talking about a VIRTUAL PROJECT MANAGER.

A Virtual Project Manager (VPM) isn’t your ordinary virtual assistant or secretary. A Virtual Project Manager coordinates with a client to figure out what they want to get done, put together a process, then delegate it to the virtual team. A great VPM could get a project going while you focus on the other parts of your business (you know, like growth and revenue?)

In other words, a Virtual Project Manager is your best RIGHT-HAND PERSON. That is why he is a core essential of a virtual team.

Not yet convinced on what a Virtual Project Manager could do for you and your business? Here are four reasons why your team needs a VPM:

1. A Virtual Project Manager handles client onboarding smoothly and effectively.

Client onboarding means you introduce the person to your company through an effective and organized process. A few examples of client onboarding are:

  • Ensuring that access to accounts is hassle-free
  • Bonuses sent to their email immediately
  • Delivery of welcome emails

If properly handled, onboarding could increase the chance of the retention rate of clients.

Client onboarding could be time-consuming and tedious even if you have systems in place. If you have a Virtual Project Manager on your team, he is in charge of providing a set of expectations while delivering a clear scope of activities, deliverables, and timeline.

Most of all, the VPM sets up the trust with the new client, ensuring that they are on top of the situation.

2. A Virtual Project Manager works with clients to understand business needs.

Have you experienced getting new ideas from a client once they sign up?

How about a feature in software or app that’s not working?

Got any experience in sending follow-up emails for project requirements?

These concerns could take your focus away from the other parts of your business. On the other hand, you should keep an eye on the client’s needs because it could make or break your business.

Providing prompt response to clients’ business needs are important. However, your VPM could do this best. 

Having a Virtual Project Manager allows you to identify if new ideas could work for a client. He could also help resolve concerns about a software or app feature.

Remember the project requirement that you need to get from the client? It could be minimized (if not prevented) because your VPM has provided clear deliverables and a timeline.

At the end of the day, your VPM offers assistance on your client’s business needs while keeping the project on course. 


3. A Virtual Project Manager helps create Freedom Recipes.

What is Freedom Recipes, you may ask?

At VA Staffer, we call our processes Freedom Recipes.  Why not? Creating processes provides, well, freedom for our clients. Once procedures are set up, it is easier to run the business.

One of the best things about having Freedom Recipes? Anyone in your team could follow a documented process. 

Processes, especially if documented, could help scale your progress. It prevents a client from experiencing confusion on his client journey with your company. Having standard procedures could help grow your business.

If you are experiencing confusion about your business processes, it is time for you to document them. However, if you got no time for that, a VPM could help create, document, and manage Freedom Recipes with you.

Freedom will never be the same for you and your business.


4. A Virtual Project Manager effectively delegates tasks to the virtual team.

Remember when I said your VPM is your best right-hand person?

Your team could be sure of rowing the boat in the same direction and pace. A Virtual Project Manager could make sure that all tasks are done on time and that everyone is co-working with one another harmoniously. 

Instead of you giving instructions to every virtual team member involved in the project, you could allow the VPM to meet the team (virtually, of course). In fact, the Virtual Project Manager could be the one to establish virtual team meetings to make sure that the project could be delivered on time.

If a team member falls behind tasks, the Virtual Project Manager could step in to identify what help is needed to get the task done. Communicating feedback to VPM is also more accessible with the virtual project manager around.

Got a project that needs to be done? Does your virtual team need a “virtual lift”? Get yourself a Virtual Project Manager. He is the best person to handle your business’ key projects that will allow you to work less, overwhelm no more, and achieve the best results for you.

VA Staffer’s got dedicated and amazing Virtual Project Managers that could help you save time, you would give them virtual hugs now and then. Get started today by clicking here:

Have you considered getting a Virtual Project Manager for your virtual team and business before? What is holding you back from hiring a VPM? 

Image designed by Freepik


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Digital Marketing Strategist with background in Information Technology, Project Management, and Business Process Outsourcing. An expert in content marketing, search engine optimization (SEO), and dependent on Virtual Assistants to survive.

As the founder of VA Staffer, he has built a company with over 150+ virtual assistants, specializing in executive assistants and remote teams. Jeff's a master at leveraging AI and human capital to build things fast (and smart). He's a contributor to top business publications such as Entrepreneur and Forbes, and he has been featured on major news networks including ABC and CBS.

Jeff J Hunter

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