7 Important Tips to Delegate Tasks Effectively 

June 12, 2022

By  Jeff J Hunter

Can you step away from your business for a few days or weeks, and your business will continue running without your involvement?

Your ability to delegate specific tasks and have your team execute the jobs without needing your supervision will determine whether you work for your business or your business works for you.

Delegating is crucial for any entrepreneur because you can’t—and shouldn’t—do everything by yourself. Delegating enables you to identify talents and get the best professionals to handle the tasks or projects you cannot personally attend to.

Delegation is your freedom plan to increase productivity and eliminate the things that suck away from your energy. In this section, you’ll get a clear path with three actionable steps to actually live a more fulfilling life than you’ve been living before now.

Why should you delegate tasks?

Here are a few reasons why you should delegate tasks as a business leader and entrepreneur:

  • Save valuable time

Time is a limited asset. While you can make more money, it is impossible to make more time. You can only maximize the time to get more things done. And there is no better way to achieve this feat than by delegating tasks to your team. If you want to stop wasting your time trying to do everything, delegate.

  • Get global talents to grow your business

Admit it, you’re not good at everything. So instead of trying to do everything in your business, hire the right experts and let them do what they do best so you can focus on more important areas of your business.

The dilemma of most entrepreneurs is how to figure out what to delegate to virtual and executive assistants.

Here are seven tips to delegate tasks effectively.

1. Hire the right person

Delegating tasks effectively starts with putting the right peg in the right hole. You can relax knowing the important things are handled by a capable person. Even if you need to take a few days or weeks off, you can be at ease that your business operations are going smoothly. So hire the right person for the job.

2. Communicate the tasks with clarity

Clearly explain why you’re delegating the tasks and let the person understand your goal. Give clear instructions and convey your expectations. Be ready to go the extra mile to help your team understand what you intend them to do. You might need to send them screenshots of screen videos so you can clearly show them the steps they need to follow.

When you do this, the result is better performance and business growth. This way, your business can function without you micromanaging it.

Clear communication prevents shoddy performance.

3. Make necessary tools and resources available

Whether it’s a new hire or a veteran employee, make sure your remote team has the tools and resources they need to get the job done. Provide appropriate resources and training that will help the person execute the assignment.

4. Delegate responsibility as well as the authority for execution

Equip every team member with the autonomy needed to execute the job. You don’t want a situation where the team member could not proceed because he was waiting for your go signal. This is also the reason why as I’ve mentioned above, you need to hire the right person. The right person will have the initiative.

5. Give feedback and remunerate accordingly

This is important to keep your team members motivated. Your feedback would provide insights for your team to know what they are doing wrong or what they should do differently.

6. Appreciate excellent and on-time delivery

Say thank you and give a bonus when it’s necessary. Words of affirmation and incentives can help build a great corporate culture. When you appreciate the work they do, they would most likely go the extra mile in subsequent tasks.

7. Treat your team as human

Because they are. Treat them with dignity. Let them know you care for their total well-being. Don’t just treat them like a number. When your remote team knows you care about them, they will be inspired to become more committed to their jobs. You will win their loyalty when you show that you genuinely care for them.

If your business doesn’t allow you to take some time off when you want to, you are not a business owner; you are just self-employed. Today, you can change that narrative by delegating specific tasks to your team. If you desire to build and grow a business that can run without you, master the art of delegating. Harness this secret weapon of highly productive people. Delegate responsibilities so you can enjoy spending time with the people that matter to you the most.

Delegation is a vital management skill for any entrepreneur. Are you interested in delegating tasks to professionals and veterans so you can have more time to focus on important aspects of your business? Let VAstaffer helps you take off the burden of delegation and managing your remote team.

Digital Marketing Strategist with background in Information Technology, Project Management, and Business Process Outsourcing. An expert in content marketing, search engine optimization (SEO), and dependent on Virtual Assistants to survive.

As the founder of VA Staffer, he has built a company with over 150+ virtual assistants, specializing in executive assistants and remote teams. Jeff's a master at leveraging AI and human capital to build things fast (and smart). He's a contributor to top business publications such as Entrepreneur and Forbes, and he has been featured on major news networks including ABC and CBS.

Jeff J Hunter

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