How To Decide What Things To Outsource To a Virtual Assistant 

July 9, 2020

By  Jeff J Hunter

As an overwhelmed entrepreneur, you’ve heard the stories of success from hiring a virtual assistant. You know you have a real need for help. For many, the real confusion comes from what tasks they can outsource. Where does your business most need help? How would you most benefit from a virtual assistant?

It All Begins With a List

To get truly clear on how your business is being run, start with a brainstorming list. Write down every task that is currently a part of your week. If that seems too large, start with the tasks you do every day and then expand from there if necessary.

While it can be tempting to only think about the tasks you wish were being done, if you are already feeling overwhelmed, it’s best to start with what is currently happening. You can expand to future projects and growth once you get a firm handle on these tasks.

Now, mark the tasks that are ones only you can do. Be very specific about this. You are an entrepreneur and an innovator. When you feel protective of your business, it can feel like every task is something only you can be trusted to handle. If you are having this problem while looking at your list of tasks, take a second to imagine a trusted, educated, and professional assistant is at your side. Imagine clearly communicating your needs and having them handled. Once you’ve done this, mark the tasks only you can handle and circle the ones a trained professional could help you conquer.

This list is not necessarily a commitment to what you will outsource, but it is a starting ground. This gives you an idea of what you might hire out for. From here, you can start to take a wider look at what your next steps are.

Tasks You Can Hire a Virtual Assistant For

If you’ve done the previous exercise, you now have some ideas of what things to outsource to a virtual assistant. These tasks are likely repetitive actions. They are things you could create a document for, outlining how you like them handled, and an expert in this area could then consult your document and handle them in a way that works with your brand.

Even after doing this exercise, it’s common to feel unsure about what things to outsource to a virtual assistant. Many want to know what services are normal, what is safe to trust a VA to take care of, and what types of tasks virtual assistants are experienced in.

At VA Staffer, our assistants are experienced in many areas that our clients need help in the most. Let’s look at some common tasks you can hire a top virtual assistant to expertly handle for your business.

Inbound Marketing Help

At VA Staffer, we’re also an inbound marketing agency with experience helping entreprenuers refine their target market research and bring in the right traffic for your business. By getting clear on who you need to bring in, you can increase conversions and increase the effectiveness of your funnel.

Database Entry

Database entry takes up a lot of time. This isn’t a task worth the hours you could spend on tasks that keep your company moving forward.

Manage Your Emails

Email is an essential part of most online businesses. It’s also one that takes up a lot of time. Do you need help organizing your leads? Sorting through your inbox? This is the kind of task that can quickly become overwhelming when you don’t devote regular time to it. Hire an expert great at organizing your contacts and keep your business professional and efficient.

Create Graphics True To Your Brand

Do you need help creating print-ready brochures? Do you need images for your blog posts? Do you need presentations put together, branded, and professionally organized? These are all overwhelming and time consuming tasks when you’re trying to get through your day, but there are virtual assistants who enjoy these kinds of tasks and who are trained in getting them done on time and to the quality standard your business needs. Hiring out can not only save you time, but can often lead to a better result than you might manage on your own during your busy day.

Stay On Top Of Your Social Media

You need to keep your social media accounts updated regularly. You need to keep your audience engaged. You need to maintain your reputation for replying to messages promptly.

Social media is a lot more work than most business owners can handle on their own.

Virtual assistants are used to managing social media accounts in a way that stays true to a company’s brand. When you hire an experienced virtual assistant, you free up your time and get the benefits of all the experience your VA has keeping social media accounts active and interesting for your audience.

How To Know What Works For Your Business

For many entrepreneurs, it can be difficult to know what things to outsource to a virtual assistant. To get started, go with your gut. Look at your list of daily tasks. Connect with a trusted virtual assistant agency. Now that you can imagine a trusted assistant to give your business an edge, which of these tasks feels right to you? Go with your gut and start with the task that feels most right to you. Begin to clear some room in your daily schedule and experience the benefits hiring a VA can have for your business. As things run more smoothly, you’ll get a better feel for the potential benefits for your business.

Leverage our Virtual Assistant Team and let us help delegate your tasks!


Our team can save you a ton of time and energy that can be better spent elsewhere. 

You know that already, that’s why you’re here!

Digital Marketing Strategist with background in Information Technology, Project Management, and Business Process Outsourcing. An expert in content marketing, search engine optimization (SEO), and dependent on Virtual Assistants to survive.

As the founder of VA Staffer, he has built a company with over 150+ virtual assistants, specializing in executive assistants and remote teams. Jeff's a master at leveraging AI and human capital to build things fast (and smart). He's a contributor to top business publications such as Entrepreneur and Forbes, and he has been featured on major news networks including ABC and CBS.

Jeff J Hunter

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